Baylor College of Medicine adheres to the Family Educational Rights and Privacy Act, or FERPA, which affords students over 18 years of age certain rights with respect to their student records.
- The right to inspect and review the student’s education record.
- The right to request the amendment of the student’s education record that the student believes are inaccurate or misleading.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent (directory information).
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Baylor College of Medicine to comply with the requirements of FERPA.
Students may request in writing that Baylor College of Medicine withhold their directory information from inquiring educational sources. Directory Information includes but is not limited to:
Name, local address and telephone number, major field of study, dates of attendance, class schedules, degrees granted and graduation dates, class standing, Baylor e-mail address.
Official Grades may only be transmitted from Baylor College of Medicine to another institution through an official transcript issued by the Office of the Registrar.
If a student requests a letter of recommendation, the individual faculty member may state only the official letter grade received in the course and a narrative. Official letter grades are Honors, High Pass, Pass, Marginal Pass and Fail. Departments and faculty of Baylor may not transmit any numerical grade to another institution or individual faculty member.
Departments may discuss grades with individual students and release an individual sealed, confidential report to each student. Departments may post or release general information about course grades including: mean scores and grade distributions; however, Federal Law prohibits the general posting or group release of individual grade information which in any way identifies individual students including the use of a code.
Read the BCM Student Notification of Family Education Rights and Privacy Act (FERPA).
Read about the BCM Student Records Policy (login required).
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