Box (for Education) Resources

Box is an online file sharing and cloud content management service that works on PCs, Macs, mobile and tablet devices and provides access to files from any location for collaboration with other users or external parties. 

Available to: Faculty | Students | Trainees | Staff
Managed by: BCM IT
Funding: Institution
Authentication: Single Sign-On (SSO)

Box is also available via the phone app (iOS | Android) using the same credentials.

  • Single sign-on using your BCM username and password
  • Unlimited storage for current students, faculty, and staff
  • Comment on files
  • Real-time updates when files are viewed, updated, or downloaded
  • Ability to set permissions on files and folders
  • Version control for your files
  • Set up simple workflows
  • Mobile applications and clients for smartphones and tablet devices
  • Blackboard compatibility
  • Synchronization and collaboration using GSuite and other tools
  • Allows secure file sharing within or outside of the university network
  • Provides secure, legal storage for FERPA data
  • Does NOT satisfy HIPAA storage requirements by default (special process is required from users in order to store HIPAA documents)

Box is working to meet WCAG 2.0 Level AA compliance on core web apps but it currently does not meet all accessibility standards. Accessibility support is available via a separate site: a.box.com. To read more: Box Accessibility & Usability Information.

Request a Box User Account:

In order for users to access Box links within Blackboard or other applications, they must request access from IT in advance.  There is an IT form that users must submit in order for IT to grant access to view Box links.  Choose Option #1, A No Fee Account. 

  1. Go to www.bcm.box.com
  2. Login
    1. Username: BCM Email (format as eca@bcm.edu NOT firstname.lastname@bcm.edu)
    2. Password: BCM Password

Note: Users should not submit a form if a spreadsheet was already submitted. This would create duplicate submissions and cause confusion for IT.

If there are multiple users (such as an incoming class of students) that need access to Box, submit a spreadsheet with the following information to the IT form.

  • ECA (BCM username)
  • Email (format as eca@bcm.edu)
  • Name (format as FirstName LastName)
  • Department (departments for students have varied as follows:)
    • Active Student
    • Office of Student and Trainee Services
    • Ofc SA-BCM Students
    • Office of Student Affairs
    • GSBS - First-Year Students
  • Manager (format as FirstName LastName) - this can be the student's supervisor, manager, director, etc.

Note: Only submit one form per cohort of students.  Users should not submit a form if a spreadsheet was already submitted. This would create duplicate submissions and cause confusion for IT.

Materials and resources for this area are being developed by the Office of Academic Technology: Education Technology. They will be added to this section as soon as they are ready. 

BCM Help Desk 
Support Line: 713-798-8737
Web: https://it.bcm.edu

NOTE: If you have forgotten your password, contact the BCM Helpdesk 713-798-8737 or visit https://password.bcm.edu.

For WiFi issues, send an email to: wi-fiissues@bcm.edu.

FAQ Section

  1. Has an account been requested (Go to Getting Started - Request a Box User Account section)?
  2. Login with BCM email (format as eca@bcm.edu NOT firstname.lastname@bcm.edu)
  3. Login with BCM password

NOTE: Does not need a MFA token

For users who have exceeded the Box "No Fee Account" limit and cannot have a "Fee Based Account" then these individuals will need to delete/move some or all of their Box content to another storage option, such as OneDrive or Teams.

More information on self-migrating from Box to OneDrive or Teams.