A Baylor login is required to access the forms and documents listed below.
Non-Tenured
Initial appointments or promotions at the level of associate professor (non-tenured) require review and approval by the Faculty Appointments and Promotions Committee before review by the Academic Council and recommendation to the president and the Board of Trustees. Given the steps in this process and the limited frequency of meetings of the recommending bodies, delays should be anticipated.
The following documents are required from the Academic Unit for an initial appointment or promotion to this rank:
1. Letter of Request from head of Academic Unit that includes a description of the candidate's qualifications for appointment or promotion. The letter should indicate in which mission track(s) (research, education, patient care) the candidate should be considered for appointment or promotion.
2. Record of Professional Training and Experience (RPTE) form prepared by the candidate
3. Request for Faculty Appointment/Promotion/Other (RFAP) form prepared by the Academic Unit
4. Current curriculum vitae of the candidate in BCM format:
Note: CVs not in the BCM format will be returned for modification before being sent to the FAP Committee.
5. If on the Patient Care Single Mission Pathway, include Patient Care Portfolio information.
6. Official transcript of highest degree earned sent directly by the awarding academic institution (not required for a promotion). Please see Transcript Requirement.
8. Three letters of recommendation from either external or local sources. Letter-writers must be at the same (or greater) academic rank as the proposed rank of the candidate.
Following approval by the FAP Committee, the Academic Council, and the Board of Trustees, a formal email is prepared by the Office of Faculty Affairs and sent to departmental leadership. This email serves as the College’s notice that the concerned appointment or promotion has been approved by all recommending bodies.
Tenure Track
Rarely, it may be helpful in recruitment and retention of key faculty to consider appointment as Associate Professor (tenure track). Contact the Office of Faculty Affairs before considering this rank.
Initial appointments or promotions at the level of Associate Professor (tenure track) require review and approval by the Faculty Appointments and Promotions (FAP) Committee before review by the Academic Council and recommendation to the President and the Board of Trustees. Given the steps in this process and the limited frequency of meetings of the recommending bodies, delays should be anticipated.
The following documents are required from the Academic Unit for an initial appointment or promotion to this rank:
1. Letter of Request from head of Academic Unit that includes a description of the candidate's qualifications for appointment or promotion. The letter should indicate in which mission track(s) (research, education, patient care) the candidate should be considered for appointment or promotion
2. Record of Professional Training and Experience (RPTE) form prepared by the candidate
3. Request for Faculty Appointment/Promotion/Other (RFAP) form prepared by the Academic Unit
4. Current curriculum vitae of the candidate in BCM format:
Note: CVs not in the BCM format will be returned for modification before being sent to the FAP Committee.
5. Official transcript of highest degree earned sent directly by the awarding academic institution (not required for a promotion). Please see Transcript Requirement.
6. For new appointments, executed copy of:
7. Three letters of recommendation from either external or local sources. Letter-writers must be at the same (or greater) academic rank as the proposed rank of the candidate.
8. A national search is required when commitments for resources beyond salary are made.
If a national search is required, it must be conducted prior to submission of the package of candidate materials from the College's Academic Unit. The RFAP form must include the completion date of the national search which was conducted in accordance with the Academic Unit's approved guidelines.
Following approval by the FAP Committee, the Academic Council, and the Board of Trustees, a formal email is prepared by the Office of Faculty Affairs and sent to departmental leadership. This email serves as the College's notice that the concerned appointment or promotion has been approved by all recommending bodies.
Tenured
Initial appointments or promotions at the level of Associate Professor (tenured) require review and approval by the Faculty Appointments and Promotions (FAP) Committee before review by the Academic Council and recommendation to the President and the Board of Trustees. Given the steps in this process and the limited frequency of meetings of the recommending bodies, delays should be anticipated.
Faculty are promoted to tenure or initially appointed to a tenured position based on excellence in at least two of the three missions of research, education and patient care and a demonstration of scholarship in the selected mission(s). See Faculty Appointments & Promotions Policies for a definition of excellence in each mission.
The following documents are required from the Academic Unit for an appointment or promotion to this rank:
1. Letter of Request from head of Academic Unit that includes a description of the candidate’s qualifications for promotion or appointment following the guidelines for excellence in research, education and patient care established by the College (see Faculty Appointments & Promotions Policies). The letter should indicate in which mission track(s) the candidate should be considered for appointment or promotion.
2. If a promotion, written report from the nominating Academic Unit’s internal promotion committee
2. Record of Professional Training and Experience (RPTE) form prepared by the candidate
3. Request for Faculty Appointment/Promotion/Other (RFAP) form prepared by the Academic Unit
5. Current curriculum vitae of the candidate in BCM format:
Note: CVs not in the BCM format will be returned for modification before being sent to the FAP Committee.
6. If a promotion, include Education Portfolio Template information
7. Official transcript of highest degree earned sent directly by the awarding academic institution (not required for a promotion). Please see Transcript Requirement.
8. For new appointments, executed copy of:
9. Six letters of recommendation are required. Depending upon mission track, all six letters must be from external sources (Research) or from either external or local sources (Education and Patient Care); however, letters from external sources are desirable for these mission tracks. Letter-writers must be at the same (or greater) academic rank as the proposed rank of the candidate.
10. Three most representative publications of the candidate
11. A national search is required when commitments for resources beyond salary are made if the initial appointment did not require a national search.
For initial appointments, the Letter of Request should summarize the candidate's academic career with special attention to outstanding achievements and honors and to potential contributions to Baylor College of Medicine. For promotions, the Letter of Request should summarize the candidate's academic career with special attention paid to progress at BCM. This summary should address and evaluate the candidate's credentials with respect to scholarship/research, teaching (direct and indirect) and service (clinical or administrative) for the department and the College. Outstanding achievements, honors or unusual contributions should be included. The anticipated further development of the candidate as a tenured member of the faculty should be assessed.
If a national search is required, it must be conducted prior to submission of the package of candidate materials from the College's Academic Unit. The RFAP form must include the completion date of the national search which was conducted in accordance with the Academic Unit's approved guidelines. Following approval by the FAP Committee, the Academic Council, and the Board of Trustees, a formal email is prepared by the Office of Faculty Affairs and sent to departmental leadership. This email serves as the College's notice that the concerned appointment or promotion has been approved by all recommending bodies.
See General Guidance for Appointments and Promotions: Associate Professor (Non-tenure and Tenure Track)
For forms to request an appointment or promotion and record professional training and experience as well as requirements for transcripts and other useful documentation, see Faculty HR Process and Forms. (Baylor login required)
See Faculty Appointments and Promotions Guidelines.