Financial Aid Award Notification

Once all required documents are submitted and reviewed for eligibility, the following occurs:

• Students will be sent an email with a financial aid offer of loans and/or scholarships up to the budget allowance and availability of funds. The email will contain instructions and next steps.
• Returning students must accept, reduce, or decline loan offers through the BCM CAMS Student Portal. Returning students can also use the portal to review their aid status, or to check for missing documents.
• If offered an Institutional Loan, a promissory note must be completed. An e-mail will be sent from HeartlandECSI with login instructions a few days after the loan has been accepted.
• If offered a Federal Direct loan and/or a Graduate PLUS loan, a Master Promissory Note (MPN) must be completed at https://studentaid.gov/, unless a previous one is still valid.
• Online entrance counseling is required for all students accepting Federal Direct and Graduate PLUS loans at https://studentaid.gov/
• If you are receiving other financial assistance including scholarships, waivers, or other educational benefits, please note that your refund will be reviewed prior to issuance. Students receiving VA Chapter 33 education benefits The net cost of tuition and fees are assessed at Baylor College of Medicine after the application of any waiver of, or reduction in, tuition and fees; and any scholarship, or other Federal, State, institutional, or employer-based aid or assistance (excluding loans). These regulations are outlined in Public Law 111-377. More information is available under Veteran Affairs on the Office of the Registrar website.

Generally, financial aid is disbursed at the beginning of each semester if all necessary requirements have been fulfilled. All financial aid (loans, merit- and need- based scholarships) is first credited toward billing charges (e.g., tuition and fees) before a refund is issued by Student Account Services. To view your student account balance and pending financial aid at any time, please log in to the BCM CAMS Student Portal (returning students only). 

Once all charges are paid, any remaining credit balance will be refunded to the student to be used to pay for indirect expenses such as books, supplies and living expenses. Refunds are processed by the Office of Student Account Services. Students may elect to receive refunds either by Direct Deposit or mailed by check to the student’s home address of record. If you chose Direct Deposit, refunds will come from ECSI and you will receive an email when funds have been credited to your bank account. For questions about refund processing or to enroll in Direct Deposit, please contact Student Account Services at SAS@bcm.edu or by phone at 713-798-4322.

Students:

• Medical School: Third and Fourth Year (MS3, MS4); All Medical Research Pathway (MRP), MBA, MRP
• School of Health Professions: All Nurse Anesthesia - (BSN-DNP, MSN-DNP)
• Note: New students begin this program in the Spring Semester; there are no first-year Nurse Anesthesia students to bill in Fall. Physician Assistant Students – first and third Year (PA1, PA3) All Orthotics and Prosthetics Students – (OP 1, OP2, OP3)

Students: 

• Medical School: First and Second Year (MS1, MS2)
• School of Health Professions: All Genetic Counseling students
• Graduate School: All Graduate Students, including BSHEq and MSBS

Students: 

• Medical School: None
• School of Health Professions: Second Year Physician Assistant Students (PA2)
• Graduate School: None
   

Students: 

• Medical School: All Students (MS1, MS2, MS3, MS4, MBA, MRP)
• School of Health Professions: All SHP Except 2nd Year Physician Assistant (PA2):
• All Nurse Anesthesia - (BSN-DNP, MSN-DNP, non-DNP)
• Note: BSN-DNP4 and MSN-DNP3 students graduate at end of Fall Semester; no students in these groups to bill in Spring
• Physician Assistant Students – 1st and 3rd Year (PA1, PA3)
• All Genetic Counseling Students
• All Orthotics and Prosthetics Students – (OP 1, OP2)
• Note: OP3 students graduate at end of Fall Semester; no OP3 students to bill in Spring
• Graduate School: All Graduate School Students, including BSHEq and MSBS
• {MRP Students – should be charged at Baylor} 

Students: 

• Medical School: None
• School of Health Professions: Second Year Physician Assistant Students (PA2)
• Graduate School: None