Leave of Absence (LOA)
- Students are expected to complete the course of study for the Degree Doctor of Medicine within four years. The College recognizes that some students may pursue other educational opportunities that prevent completion of the requirements in four years. Permission and arrangements, however, must be obtained for any student who will require more than four years from matriculation to complete the course of study.
- An administrative LOA may be granted by a dean in the Office of Student Affairs for a period not to exceed one calendar year upon request by a student. The reason for a leave should be stated in the request. Reasons for taking an administrative leave of absence include, but are not limited to, educational endeavors at another institution of higher learning, financial distress of a student necessitating full-time employment, and illness in the family. The total amount of time that can be taken as administrative leave of absence is one calendar year. If additional time for a leave of absence is desired, it must be requested in writing. The request will then be subject to review and approval by the Promotions Committee.
- Medical LOA may be granted by a dean in Student Affairs for periods not to exceed one calendar year based upon the written opinion of the student's physician that a medical LOA is necessary. Return to active student status from medical leave of absence must be supported by a physician's letter. At that time, if additional leave of absence is desired, it should be requested in writing. The request will then be subject to review and approval by the Promotions Committee.
- Students granted a LOA during the pre-clinical portion of the curriculum are not officially enrolled at Baylor College of Medicine, may not avail themselves of the benefits/resources and financial or scholarship disbursements associated with enrollment.
- Students granted a LOA during the clinical portion of the curriculum are not officially enrolled at Baylor College of Medicine, may not avail themselves of the benefits/resources and financial or scholarship disbursements associated with enrollment and are not eligible to be covered by malpractice insurance (exception - students who are officially a part of the BCM M.D./MBA, BCM M.D./Ph.D. and BCM M.D./M.P.H. programs).
- Students may not be on LOA at the time they take a USMLE examination. Being officially enrolled is a prerequisite for a student to be certified as eligible to take Step 1, 2CS and 2CK.
- Students on LOA may not represent themselves as officially enrolled at BCM. Violation of this guideline while on LOA will jeopardize a student's return to official enrollment.
- A student on leave of absence must state in writing to a dean in Student Affairs whether health insurance is to be terminated or continued while on leave of absence. It is strongly recommended to continue health insurance coverage during all leave of absence periods.
Medical Student Leave of Absence (LOA) Approval Process
- Student submits written request for (LOA) to a dean in the Office of Student Affairs.
- LOA request is reviewed by the associate dean in Student Affairs.
If LOA request is approved:
- Official Student Clearance Process form is issued from the dean's office two weeks prior to the official LOA date. At that time the last class day of attendance is determined.
- Student obtains signatures from the following offices, which signifies the completion of each clearance process (financial/education/administrative responsibilities):
- BCM Benefits Office
- BCM Student Account Services
- BCM Student Financial Aid
- BCM Education Resource Center (ERC)
- TMC Jesse H. Jones Library
- Baylor Security Office
- BCM Office of the Registrar
- The Office of the Registrar certifies that the clearance process has been finalized.
E-mail this page to a friend