Article 8: Regulations Concerning Conduct Table of Contents

Article 8.1 Academic Rules

Article 8.2 Non-Academic Rules

Article 8.3 Disorderly Assembly

Article 8.4 Prohibited Conduct

Article 8.5 Personal Electronic Devices

Article 8.6 Falsification of College Records

Article 8.7 Requirement to Report Arrests or Convictions Immediately

Article 8.8 Review of Student Behavior

Article 8.9 Acceptable Use Policy

Article 8.10 Use of Health Professions Student Listserv

Article 8.11 Use of Copyrighted Materials

Article 8.1 Academic Rules – Honesty and integrity are essential to the academic functions of the SHP. The following rules, which constitute the School’s Honor Statement, are promulgated in the interest of protecting the validity of the College's grades and degrees, and to assist students in developing standards and attitudes appropriate to academic life and the practice of health care. Violation of academic rules can result in dismissal from the College.

• No student shall receive assistance not authorized by an instructor in the preparation of any assignment, laboratory exercise, report, or examination submitted as a requirement for an academic course or rotation.

• No student shall knowingly give unauthorized assistance to another student in such preparation.

• No person shall sell, give, lend, or otherwise furnish to any unauthorized person material that can be shown to contain the questions or answers to any examination scheduled to be given at any subsequent date, in any course of study offered by the SHP, excluding questions and answers from tests previously administered when supplied by the department.

• Any persons taking, or attempting to take, steal, or otherwise procure in any unauthorized manner any material pertaining to the conduct of a class, including examinations, laboratory equipment, etc., shall be in violation of this regulation.

• Plagiarism is prohibited. Plagiarism includes “an act or instance of using or closely imitating the language and thoughts of another author without authorization and the representation of the author’s words as one’s own, as by not crediting the original author.” (dictionary.com).

Article 8.2 Non-Academic Rules – The rules of conduct listed below are intended for all students; however, it is hoped that all persons within the College complex, faculty and students alike, will adhere to these rules. Any student who feels that any person's conduct is not in keeping with appropriate and acceptable behavior in the areas listed below, either in an academic or non-academic setting should notify the relevant Program Director, the Dean, or other appropriate college official depending on the nature of the offense.

Students must continually maintain congruence with all laws and regulations. Conduct that fails to maintain congruence will be reported to the appropriate State regulatory authority as required.

Article 8.3 Disorderly Assembly – No person shall assemble on campus for the purpose of causing a riot or destruction or disorderly diversion that interferes with the normal educational process and operation of the College. This does not deny any student(s) the right of peaceful assembly in accordance with College policy. Likewise, no person or group of persons shall obstruct the free movement of other persons about the campus, interfere with the use of College facilities, or prevent the normal operation of the College.

Article 8.4 Prohibited Conduct – When violation of any federal, state, or local law by a student indicates that the student’s continued presence on campus creates a substantial likelihood of danger to the educational process of the College community; the College may institute disciplinary action.

Behavior that disrupts the academic pursuits, or infringes upon the privacy, rights, or privileges of other persons is prohibited. In this regard:

• No student shall push, strike, physically assault, haze or threaten any member of the faculty, staff, or student body or any visitor to the College community.

• Bullying behavior is prohibited, whether it is emotional, verbal, physical, or cyber.

• Drunken misbehavior on College property, at functions sponsored by the College or any recognized College organization is prohibited.

• Conduct which is lewd, indecent, or obscene, or which is offensive to the prevailing standards of an academic community is prohibited.

• No student shall interfere with, or fail to cooperate with, any properly identified College faculty or staff personnel while these persons are in the performance of their duties.

• Dress shall be primarily a matter of individual judgment, but within acceptable standards of good taste. Students are expected to be neat and clean. Students not meeting clinical department standards of dress may be denied access to patients and may thereby jeopardize their grade and satisfactory completion of the rotation or elective. Allowances may be made for mandated dress codes by some religions. Students should ask their Program Director for information on religion-related dress code allowances.

• The use, possession, or distribution of narcotics, amphetamines, barbiturates, marijuana, hallucinogens, and any other dangerous or controlled drugs, not prescribed by a properly licensed healthcare provider, is prohibited.

• Malicious damage or destruction of property belonging to the College or to its affiliated institutions is prohibited.

• Fire and Explosion Safety

- No student shall tamper with fire safety equipment.

- No student shall set or cause to be set any unauthorized fire in or on College property.

- The possession or use of firearms, fireworks, or explosives on College property is strictly forbidden.

- No student shall make, or cause to be made, a false fire alarm

• Gambling is prohibited on College property.

• Consumption of alcoholic beverages is prohibited on College property.

• No person shall take, attempt to take, or keep in his or her possession, items of College property or items belonging to students, faculty, staff or student groups without proper authorization.

• No student shall make unauthorized entry into any College building, office or other facility, nor shall any person remain without authorization in any building after normal closing hours.

• No person shall make unauthorized use of any College facility. Upon appropriate notice by College officials, authorization for the use of College facilities may be withdrawn or otherwise restricted.

Additional prohibited conduct includes:

• Dishonesty.

• Serious breach of trust or confidence.

• Serious misconduct, misrepresentation, or failure in personal actions, or in meeting obligations that raise serious unresolved doubts about the integrity, character and faithfulness of the student in meeting the overall obligations of a healthcare career are all considered inappropriate behavior.

• Any violation of the College’s Substance and Alcohol Abuse Policy (see Article 7.9).

Illegal, unethical, or professionally inappropriate behavior outside the BCM community may be considered and addressed.

Article 8.5 Personal Electronic Devices - The use of personal electronic devices must be consistent with the needs of the healthcare learning environment. When engaged in patient care, providers are expected to provide their uninterrupted, full attention to the patient for whom they are caring. It is not acceptable to engage in any activity that is not directly related to the care of the patient.

Classroom/seminars:

1. Electronic devices are prohibited except for approved curricular purposes. Accessing other forms of information (e.g., internet search, database search, email communications) are restricted to the policy of the individual instructor.

2. Video/audio recording is strictly prohibited. Instructors may allow limited video/audio recording in certain situations. However, the instructor must give explicit permission, which applies only to that particular class/session/event, and does not apply to any other situation.

Patient care areas:

1. When engaged in direct patient care that is intensive in nature (e.g., anesthesia administration):

a. Electronic personal communication (e.g., voice call, text message, email) is strictly prohibited.

b. All electronic personal communication must occur while on breaks.

c. Utilization of electronic/computing devices (e.g., smart phone) to access reference information (e.g., pharmacologic information, calculations, disease processes) to facilitate care for the current patient is discouraged. At faculty discretion, it will be permitted provided constant vigilance to patient status/care is maintained at all times. The provider must immediately display device screen for verification that appropriate reference information is being accessed.

d. Reading materials unrelated to a patient’s care during anesthesia is prohibited.

2. When engaged in direct patient care occurring in a clinic or hospital ward environment (e.g., clinic, preoperative screening clinic, etc.):

a. Electronic personal communication (e.g., voice call, text message, email) is strictly prohibited.

b. All personal electronic communication must occur while on breaks.

c. Utilization of electronic/computing devices (e.g., smart phone) to access reference information (e.g., pharmacologic information, calculations, disease processes) to facilitate care for the current patient is permissible.

3. When not engaged in direct patient care:

a. Audible electronic personal communication is prohibited.

b. Text messaging is acceptable provided it does not disrupt the work environment.

4. To protect privacy and confidentiality of patients, guests, family members, and staff, the use of a personal smart phone for photographs (e.g., patients, medical records, surgery schedule), digital images, videos, and other types of voice or digital recording, is strictly prohibited in the clinical facilities. Healthcare facility-approved photographic equipment may be used in accordance with facility policy. Any violation of this policy, or the HIPAA requirements regarding protected health information (PHI), is grounds for immediate termination from Baylor College of Medicine.

Article 8.6 Falsification of College Records – Intentional falsification of any records used by the College relative to a student’s enrollment, performance, and graduation is prohibited.

• Students must complete all College records honestly.

• No student shall alter, counterfeit, forge, falsify or cause to be altered any record, form, or document used by the College.

Article 8.7 Requirement to Report Arrests or Convictions Immediately – Health Professions students must report any criminal offense allegations or convictions, including those pending appeal, to their respective Program Director immediately (i.e., within 24 hours). Offenses required to be reported include any instance in which the student has been:

• Cited or charged with any violation of the law

• Arrested or have any pending criminal charges

• Convicted of a misdemeanor or felony

• Sentenced to serve jail or prison time

• Subject of a court martial

Students are not required to report class C misdemeanor traffic violations.

Article 8.8 Review of Student Behavior – It is the responsibility of the SHP to ensure that its students refrain from engaging in prohibited behavior. Students will be held accountable for their own actions. If a student is engaged in prohibited behavior, it shall be brought to the attention of the relevant Program Director or the Dean. The Dean, in conjunction with the Program Director and or other relevant faculty members, when appropriate, will investigate and review the allegations. If allegations prove to be frivolous, lacking in credibility, or personal in nature, the matter may be dismissed or handled informally. If the allegations are deemed to be of a serious nature and appear to be valid, the Program Director or the Dean may require the student to refrain from clinical activities or restrict contact with certain individuals. A student may be placed on administrative probation, suspended, or dismissed from the College for engaging in prohibited behavior such as discussed in Article 8. The outcome of the investigation and decision(s) by the Dean are final. Decisions of the Dean may be appealed through the Adverse Academic Action Appeal Procedure.

The full Student Grievances Policy is available in the BCM Policy and Procedure Manual. http://intranet.bcm.edu/index.cfm?fuseaction=Policies.Display_Policy&Policy_Number=23.1.08

Article 8.9 Acceptable Use Policy – Access to computers, information systems and networks owned or operated College impose certain responsibilities and obligations on those granted such access.  An individual user's access must always be in furtherance of the user's responsibilities at the College. Use by BCM personnel, or third parties granted access by BCM, should always be legal, ethical, academically honest and in accord with community or professional standards.

No use of BCM computers, information systems and networks should be made that would subject the user or BCM to any legal action or which would be generally perceived as improper or inappropriate. Use of BCM computers, information systems and networks must be consistent with the intellectual property rights of the BCM, other BCM users and third parties. The rights of other Authorized Users to access the BCM computers, information systems and networks must be respected, and each user should consider such other users' rights and needs with respect to shared resources. Violations of the AUP may result in a range of disciplinary actions including informal warning, formal warning, temporary or permanent suspension of access to the College’s equipment, suspension or dismissal from the user's position with the College or criminal prosecution.

The above summary statement is not to be construed as a replacement for the detailed policy.  The full Acceptable Use Policy is available in the BCM Policy and Procedure Manual http://intranet.bcm.tmc.edu/index.cfm?fuseaction=Policies.Display_Policy&policy_number=12.2.01).

Article 8.10 Use of Health Professions Student Listserv – Official class listservs (e.g. pa14-L, bsdnp13-L, msdnp14-L, or msop14-L) are designed strictly to transmit messages related to program activities. Do not exploit listservs for purposes beyond their intended scope, such as to distribute unsolicited electronic communications. Unauthorized usage includes:

• Any solicitation shall not be allowed, as indicated in the BCM Policy and Procedures Manual Section 11.2.10: "Internal Solicitations". Baylor College of Medicine prohibits unauthorized solicitations of any sort or distribution of literature by any college employees, students or any other person or persons on college premises. Solicitation is defined to include the following:

- Sale of goods and services

- Collection of debt

- Solicitation of gifts or charitable contributions

- Solicitation in support of any candidate, political party, or political action committee

- Circulation of petitions

- Solicitation of membership in non-Baylor organizations

- Distribution of display of product samples or catalogues not related to a program of the college

• Postings originated by non-BCM personnel are expressly prohibited without approval by the student’s program director

• Posting of copyrighted materials is expressly prohibited by penalty of law. (e.g., text that is down-loaded from web sites, or taken from books, journals, or magazines)

• Posting of libelous material or material intended as a mechanism of attack shall not be allowed.

• Posting of chain letters or alerts of any kind shall not be allowed, including warnings of computer viruses.

• Posting of items of general interest that are not copyrighted (e.g., jokes, stories) but are not related to program activities.

These guidelines may be amended as the need arises.

In addition to the official class listserv, a non-official listserv is available for each class through which BCM will announce special events that are not part of your educational program. Students may use these listservs (ahc-na, ahc-op, ahc-pa) to communicate items that are not program activities yet may be of interest to student colleagues: a garage sale, the sale of used textbooks, need for a roommate, or suitable social functions. This listserv also uses BCM email addresses; therefore, the above provisions and good social and professional judgment apply. Specific guidelines may be added as needed. Non-official listservs are monitored by the SHP as well as by the Office of Information Technology.

Article 8.11 Use of Copyrighted Materials – It is the policy of BCM to fully respect all rights that exist in any material protected by the copyright laws of the United States while also encouraging usage of the material that furthers its mission. BCM intends that College Members take full advantage of all relevant licenses, exemptions and exclusions, such as the Fair Use exception, that are provided for under the copyright laws, to respect the proprietary rights of owners of copyrights and to refrain from actions that constitute infringement of copyright. If there is no applicable license, exemption or exclusion to permit use of the material, permission must be obtained from the copyright holder. Reference: BCM Policies and Procedures Manual 20.8.03. http://intranet.bcm.edu/index.cfm?‌fuseaction=Policies.Display_Policy&Policy_Number=20.8.03.