Institutional Refund Policy
Students who withdraw from school, go on a leave of absence for longer than 60 days, are dismissed or otherwise stop attending classes will have Tuition and the Facility Fee refunded as indicated below. Refunds are calculated based on the length of the enrollment period for which the students are charged. Students are charged in half-year increments. Refund percentages listed below are rounded to the nearest dollar.
- Withdraws prior to the first day of classes or never attends classes: 100 percent
- Withdraws or stops attending during the first three weeks of classes: 90 percent
- Withdraws or stops attending during the fourth week of classes: 80 percent
- Withdraws or stops attending during the fifth week of classes: 70 percent
- Withdraws or stops attending during the sixth week of classes: 60 percent
- Withdraws or stops attending during the seventh week of classes: 50 percent
- Withdraws or stops attending during the eighth through thirteenth weeks of classes: 25 percent
- Withdraws or stops attending after the thirteenth week of classes: No refund
- Ph.D. students are charged tuition for the number of months attended.
Federal financial aid students who receive federal financial aid and do not complete at least 60 percent of the enrollment period for which they are charged are subject to return of Title IV funds calculation. This calculation allows for the refund of charges equal to the percentage of time remaining in the enrollment period.
Baylor College of Medicine determines the official date of a student's withdrawal and the official date a leave of absence begins (based on last class day of attendance). The Office of Student Financial Aid makes the refund and repayment calculations. Examples of refund calculations are maintained in the Office of Student Financial Aid and are available upon request.
Students who are placed on an official leave of absence may, and are encouraged to, continue their health insurance plan. These charges would be excluded from any refund calculation. Those who do not wish to continue their health insurance while on a leave of absence will have those charges pro-rated once the appropriate forms are filed with the Benefits Division.
If Title IV federal funds were used to pay institutional charges, any refund calculated must first be returned to the Title IV programs. The amount of the refund must be allocated to the Title IV programs in the following order:
- Unsubsidized Federal Stafford Loan Program
- Federal Perkins Loan Program
- Any other Title IV program
- Other federal, state, private or institutional sources
Only those programs administered by the College are listed above. All students are required to attend an exit interview prior to the date they stop attending the College. Group sessions are scheduled for graduating students. Students are responsible for calling to schedule their exit interviews and should ensure they schedule their appointments well in advance of their last day of attendance. Any refund due a student will be made either on the student's last day of attendance or mailed to the address provided.
Students who believe that individual circumstances warrant exception from published policy may send a letter of appeal to the director of Operational Accounting. Appeals will be reviewed and a decision made by the director of Operational Accounting.
Note: Any reference to the return of the Title IV federal aid is subject to change in order to comply with federal regulations.