Important Information Before Purchasing!
Uniform Guidance requirements extend to all College purchases. Therefore, additional documentation is required for purchases over certain dollar amounts. See information about these requirements in the table below.
Buying Matrix and Required Documentation for Purchases
NOTE: If the quote you obtained has terms and conditions, and BCM does not have an existing contract with this vendor, you will need to submit the quote through Contract Routing BEFORE submitting a shopping cart.
|
Dollar Amount |
Purchasing Method |
Preferred Vendor* |
Approved Vendor |
|---|---|---|---|
|
Up to $3K |
P-Card |
- |
- |
|
Up to $1K |
PO |
- |
- |
|
$1K to $50K |
PO |
1 quote and Contract Number |
1 quote |
|
$50K - $250K |
PO |
1 quote and Contract Number |
3 quotes from different vendors OR Sole Source + 1 quote |
|
$250K or More |
PO |
1 quote and Contract Number |
Formal Bidding Process - Contact Supply Chain OR Sole Source + 1 quote |
*Preferred Vendor - A vendor who is in BCM’s vendor master and has an approved valid, agreement/contract in place
Catalog Items
Medical/Clinical
Vendors who supply items needed for medical/clinical needs. (e.g., syringes, hospital gowns)
Lab Supplies
Vendors who supply items regularly used in research labs. (e.g., consumables, glassware, gloves)
Office Supplies
Vendors who supply regularly used office supplies. (e.g., pens, paper, folders)
Computers
Vendors who supply standard computers and computer accessories.
Catering Service / Room / Venue
Baylor College of Medicine's preferred catering vendors are Morrison and Mary O's Cafe. Go to the BCM Food Service page to book catering services.
Travel (Air and Hotel)
Baylor College of Medicine's preferred vendor for all travel needs is Frosch International. Login to the Concur website to book travel.
Scrubs and Lab Coats
Go to the Allheart website to order scrubs and lab coats.
Baylor Branded Merchandise
Visit the BCM Team Shop website to order College apparel, bags, drinkware, and other branded merchandise. Custom items can also be ordered.
For all inquiries related to the purchase or lease of equipment, please reach out to your buyer.
Can't Find it Here?
See for other options for purchasing.
Contract Routing Process
1. Complete the Contract Routing Form (Download to make editable. Open with Word.)
2. Email the Contract Routing Form and documentation to finance@bcm.edu. (Please note that the routing and approval process takes 4-6 weeks.)
3. Once the process has been completed and the approved contract has been returned, create a shopping cart and attach all contract routing documentation.
